• Important Announcement | Fees Payment
       LUANAR Instant Invoicing System
        A fundamental shift in fee payment with strict expiry dates
                               and immediate service cutoff

A Fundamental Shift in Fee Payment

The University has upgraded its fee payment system to improve efficiency, transparency, and compliance with the University Fee Payment Policy.

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The Old Way

THE OLD WAY (DISCONTINUED)

  • Payment ID: Student Registration Number
  • Timeline: Open Indefinitely
  • Method: Manual Deposit
  • Consequence: Flexible deadlines with manual follow-up
NO LONGER VALID

The New Way

THE NEW WAY (ACTIVE NOW)

  • Payment ID: Unique Invoice Number
  • Timeline: Strict Expiry Dates
  • Method: Automated Invoicing
  • Consequence: Immediate Service Cutoff
ACTIVE SYSTEM

How the New System Works

1

Clear Outstanding Debt

All previous balances must be settled (Balance = 0) before any registration can proceed. The system will generate a Lump Sum Invoice for any past debt.

2

Generate Registration Invoice

Local students must log into SARIS, click 'Generate Invoice' and pay K2,500 within 14 days using the unique Invoice Number at NBS Bank.

3

Receive Tuition & Accommodation Invoices

Once registered, the system automatically generates tuition and accommodation invoices. Pay at least 50% within 30 days to avoid service cutoff.

CRITICAL RULE

Students CANNOT register or generate a registration invoice until all outstanding fees are fully paid.

Understanding Invoice Expiry Dates

Expiry dates are hard-coded to align with the University Fee Payment Policy. Missing deadlines has serious consequences.

Day 0 – Semester Begins

At the start of the semester, every student is issued an invoice with a unique invoice number. This invoice is valid only for a limited time.

Scenario 1: Payment Below 50%

If you pay less than 50% of your fees within the first 30 days:

  • Your invoice expires automatically on Day 30.
  • The system blocks further payments using that invoice.
  • All services are immediately cut off.

⚠️ This is a DEAD END. You must reapply for admission in the next academic year.

Scenario 2: Payment of 50% or More

If you pay 50% or more of your fees within the first 30 days:

  • Your invoice remains active after Day 30.
  • You continue accessing all university services.
  • You are allowed to pay the remaining balance later.

✔️ The remaining balance must be cleared by mid-semester.

Important: Invoice expiry dates are hard-coded in the system and strictly enforced in line with the University Fee Payment Policy.

What Happens When an Invoice Expires?

  • Service Cutoff:
    No classes, no exams, no hostel access
  • Deregistration:
    Automated removal from active registry
  • Academic Withdrawal:
    Non-compliant students must reapply for admission the following year

The Golden Key: Your Invoice Number

Warning: Banks will NOT accept payments without a valid Invoice Number.
DO NOT USE

Student Registration Number

ALWAYS USE

Unique Invoice Number from SARIS

Your Semester Checklist

Local Students

Clear all previous debt (Balance must be 0)
Log in to SARIS and generate Registration Invoice
Pay K2,500 at NBS Bank within 14 days using the Invoice Number
Confirm 'Registered' status in portal
Pay at least 50% of Tuition Invoice within 30 days to extend validity to Mid-Semester

International & Sponsored Students

International: No 'Registration Invoice' or K2,500 fee. Pay 50% of semester fee upfront to unlock registration.
Sponsored/Loans Board: Ensure bonding is complete BEFORE invoice expiry. The system does not pause the expiry clock while waiting.
Cheque Policy: Considered 'payment' only after bank clearance.
After initial payment, remaining balance follows standard expiry dates

Accepted Banking Partner

Payments under the Instant Invoicing System can only be made through the bank listed below.

ACTIVE SYSTEM

NBS Bank

Accepted Channels

  • Teller Payments | Mobile Banking App | Cheque Deposit
Use the Unique Invoice Number for all payments
NOT YET INTEGRATED

Other Banks

Other commercial banks are not yet connected to the Instant Invoicing System.

Do not use any other bank than NBS. Such payments will not be recognised.

Why the System Was Upgraded

Comprehensive Data

Invoices now show service details, outstanding balance, and real-time status for complete transparency.

Student Planning

Fixed payment periods allow for better financial planning and budgeting throughout the semester.

Fraud Prevention

Eliminates 'Non-Bonafide' students, preventing exam sittings without payment and missing grade errors.

Automation

Reduces manual errors and ensures every eligible student is invoiced correctly and promptly.

Don't Let Your Invoice Expire

The new system is active immediately. Old payment methods are no longer valid.

LOG IN TO SARIS NOW

For assistance, contact the LUANAR Call Center: 4282