If you wish to invite the Vice-Chancellor to your event you need as much notice as you can. The Vice-Chancellor’s diary can be booked up to 6 months in advance provided you have a definite date and times.
The Vice Chancellors personal assistant (email@example.com) is happy to receive enquiries about the Vice-Chancellor’s likely availability if you wish to ascertain this before booking your event.
At the time of booking we need to know the level of involvement you wish from the Vice-Chancellor, eg, power point, speech, a few words, presenting awards, or just attendance. A briefing document should be completed and sent to his personal assistant a week before your event. If the Vice-Chancellor is speaking at your event you will also need to liaise with the Marketing and Communication office regarding points that you would like him to cover.
The University’s Executive Management team is collectively responsible for supporting events and it may be more appropriate for a member of the Executive Management team other than the Vice-Chancellor to attend in many circumstances.